Job Description
Summary The Pace of Richmond Company is looking for a meticulous and well-organized
Transaction Coordinator to become an integral member of our vibrant team in Richmond, VA. Based at 6806 Paragon Place, Suite 300, this position plays a crucial role in managing real estate transactions seamlessly from contract initiation through to closing. The perfect candidate will excel in a fast-moving environment, demonstrate strong communication abilities, and have a genuine enthusiasm for supporting real estate agents in delivering outstanding client service. If you are detail-focused, proactive, and eager to contribute to a thriving organization, we encourage you to apply and join us on our journey to success.
Responsibilities - Minimum weekly phone calls with clients, serving as the main point of the contract, logging activity in the CRM transaction file, every week, with the ultimate goal of moving the transaction forward to the desired closing date. Respond to all incoming client and collaborator communications within the same day, during normal business hours.
- Daily execution of pending and closing auto plans, and completing tasks efficiently, accurately, and timely, to ultimately ensure transactions close efficiently and accurately. Preparation of transactions for a timely closing is essential. Thinking and planning ahead ensures the clients and the closings are prepared for the best outcome and ultimately leads to two new closings from every transaction.
- Coordinate with and schedule all inspections and requirements needed for contingencies with contractors and/or vendors needed (inspectors, appraisers, etc). Responsible for obtaining all quotes, presenting to clients and agents for approval, and coordinating and scheduling all repairs needed to meet the contingencies of the contract.
- Coordinate all pending and closed transactions in the MLS and all other platforms with complete accuracy, meeting timelines.
- Owning the responsibilities of transaction coordination from beginning to end. Including reviewing contracts, utilizing systems to meet contingencies, coordinating with all parties involved, creating and sending addenda and correspondences as needed, submitting compliance and commission, and ensuring that clients and agents are well-prepared for each step of the contract-to-close process.
- Correspond with the Listing Coordinator for seamless handoff of clients and transactions once under contract. Continuous collaboration while under contract to ensure the transaction closes.
- Continuous audit of all transaction systems, tools, and files for compliance, accuracy, and quality.
- Works with the Operations Department to suggest and implement process improvements for the contract-to-close process.. Process improvement collaboration is expected at least monthly. ,
Qualifications - Growth-Oriented: highly productive personally and professionally, always striving to grow, and engage in educational opportunities.
- Energy: Brings a constant level of high energy, able to work independently. Brings strategic thinking to the transaction process with energy and accuracy.
- Productive: Exceptional organizational and prioritization skills, initiative, and ability to learn quickly. Strong organizational and follow-through, ownership, and accountability.
- Collaborative: Supportively leads Clients, Agents, and Collaborators, exceeding the expectations of those with whom you collaborate.
- Leadership: Takes responsibility and owns the process of meeting and exceeding contingencies of the contract, while leading the client and collaborators through the process to ultimately lead to a successful closing.
- Transparent: Excellent customer service skills that attract clients to the company. Excellent interpersonal and communication skills, both written and verbal. Detail-oriented with accuracy.
- Giving: Spreads appreciation and gratitude.
- Fun: Embraces team culture and adds value to the team environment.
- While direct real estate transaction management is not required, it is preferred.
About-our-team The Pace of Richmond is not your typical real estate team. We don't do complacency. We live by our values:
Growth. Energy. Learning. Productivity. Collaboration. Fun. Giving. We don't just want you to fit in - we want you to thrive, contribute, and
build something that lasts .
We're on a mission to
impact and serve our community , and our team's vision is big - to be
the top real estate team in Central Virginia and the
#1 place for agents to grow their businesses .
We foster a culture that's fast-paced, results-oriented, and unapologetically supportive. We use data and coaching to keep our goals in sight and our feet on the ground. Most importantly, we don't view you as an employee. We see you as a
partner -someone we
invest in and
rise with !
Job Tags
Contract work, For contractors,