Job Description

(01/15/2025)
Blessed Sacrament Parish
Seminole
Description

The Faith Formation Administrative Assistant is a part time position and enhances the effectiveness of the parish Faith Formation team by coordinating and providing professional administrative support and clerical services; supports the Director of Faith Formation or designee and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish. 

Essential Duties and Responsibilities:
Orders faith formation related office and catechist materials.
Serves parishioners by greeting, welcoming, and directing them. Opens and closes meeting space and follows all security protocols.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics whether by scan, fax, or e-mail.
Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, scheduling, creating and updating forms, updating bulletin boards, updating church bulletin editor with current events and scheduling, counting and tracking monies that come in from parents, students, and staff; prepares weekly deposit and submits to Parish Manager.
Creates and maintains a variety of permanent records to include rosters, letters, financial records and registrations; gathers all required information for those preparing for Sacraments such as baptismal certificates.
Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, retreats and other events as needed.
Prepares reports by collecting information and data and administration of occasional assessments.
Maintains catechist files, and SEP status with the BSCC SEP Coordinator.

Maintains database of families and students enrolled in programming; completes registrations; updates record for families; prepares reports as needed or requested; updates record with Sacramental Dates; assists in the registration of families for formation programs annually.
Attends required meetings and gatherings, taking meeting minutes and helping as needed.
Maintains supplies and resources for faith formation in an organized manner.
Maintains confidentiality in all areas of responsibility as required.
Contributes to team effort by accomplishing related results as needed. Work closely with Parish Youth Minister
Assists in coordinating and facilitating Summer VBS
Performs other duties as assigned.
Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Individual must be able to work hours on Sunday and occasional Saturdays.  Individual must be a practicing Catholic.  Must be Level II Background Checked and have completed all SEP Training with the Diocese of St Petersburg.

Experience:

• Must have experience in technology-based office management and office support.
• Requires proven multi-tasking capabilities.
• Ability to effectively prioritize tasks and time demands.
• Proficient in Microsoft Word and PowerPoint; working knowledge of Excel and Outlook.
• Requires excellent writing skills. Must possess a heightened sense of confidentiality and a strong sense of respect for and knowledge of the Roman Catholic Church.
• Must be able to work well with various personalities within the Catholic Church.

Organizational/Interpersonal Skills:

• A high level of organizational and interpersonal skill is required.
• Attention to detail and working well with others is also required.

Communication Skills:

Must possess the ability to read and analyze routine correspondence and compose appropriate responses; ability to respond effectively to common inquiries from internal and external sources; ability to effectively present reports and information to constituents.

To apply for this position please send your resume to: parishmanager@bscchurch.com

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