Executive Administrative Assistant Job at Process Alliance, Franklin, IN

NFR0Zkd3Vk1uNEhrVXRpNFcyN3RqTGMvR2c9PQ==
  • Process Alliance
  • Franklin, IN

Job Description

Job Title: Executive Administrative Assistant

Type: Full-Time // On-Site (with infrequent remote work)

Overview:

Process Alliance seeks an individual to serve as an Administrative Assistant for the Senior Lead Team, which consists of Vice Presidents and the executive leadership team. The person in this role will manage calendars, schedule meetings, arrange travel logistics, plan events, run and manage reports, create presentations, and generally remove administrative tasks from Senior Leaders.

Key Responsibilities:

Executive Support

  • Manage calendars, schedule meetings, and coordinate travel arrangements for multiple Vice Presidents
  • Prepare and edit correspondence, reports, presentations, and other documents
  • Serve as the primary point of contact between executives and internal/external stakeholders

Meeting & Event Coordination

  • Organize and facilitate meetings, including preparing agendas, managing post-meeting information, and tracking action items
  • Coordinate logistics for on-site and virtual meetings, conferences, and client visits

Administrative Operations

  • Maintain accurate records, files, and databases
  • Process expense reports in a timely manner
  • Assist with special projects and initiatives as assigned by leadership

Communication & Liaison

  • Draft professional emails and communications on behalf of executives
  • Ensure timely follow-up on key priorities and deliverables

Qualifications / Necessary Skills & Experiences:

  • 3+ years of administrative experience supporting senior leadership, preferably in engineering, manufacturing, or consulting environments
  • Equivalent experiences in managing a diverse set of requirements, clients, and time zones while driving tasks to completion
  • Desire to help Process Alliance grow in a sustainable manner
  • Being a team player demonstrated by being humble, hungry, and smart
  • Strong organizational and time-management skills with the ability to prioritize multiple tasks
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus
  • Ability to handle confidential information with discretion
  • Professional demeanor and strong interpersonal skills
  • Detail-oriented with a proactive, problem-solving mindset
  • Ability to work independently and collaboratively in a fast-paced environment
  • Ability to work quickly and develop solutions to problems
  • Proficient with Office 365 Suite: Teams, PowerPoint, Outlook, Word, Excel

Preferred Skills/Experiences:

  • Strong leadership skills
  • Experience with Acumatica ERP
  • Good problem-solving skills

About Our Culture:

At Process Alliance, we strive to be a better model for how problems are solved, and solutions are delivered. We believe in providing a supportive and inclusive work environment where employees can thrive both personally and professionally. Join our team and be part of a company that is shaping the future of engineering solutions.

Learn more about us:

Visit our website at to explore our projects, expertise, and the impact we make in the engineering and consultancy space.

Process Alliance is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Job Tags

Full time, Work at office,

Similar Jobs

St. Luke's Health System

Registered Nurse (RN) - PICU - Pediatric Intensive Care - $35-55 per hour Job at St. Luke's Health System

 ...St. Luke's Health System is seeking a Registered Nurse (RN) PICU - Pediatric Intensive Care for a nursing job in Boise, Idaho. Job...  ...Unit serves infants and children through age 17 and is the most remote PICU in the country. Our pediatric population has a wide range of... 

Synergis

UI/UX Designer Job at Synergis

 ...Job Description Job Title: UI/UX Designer (Marketing) Location: Coral Gables, FL Onsite 3 days/week Contract Type: W2, 6-Month Contract-to-Hire Pay Range: $40-43/hour About the Role We are seeking a talented UX/UI Designer with exceptional... 

Gallegos Corporation

Oficial de albanileria - $900/Month Housing Stipend Job at Gallegos Corporation

Job Description Job Description Titulo del Puesto: Oficial de albanileria Rango de pago: $28-$37/Hr Ubicacion: Big Sky, Montana ABOUT GALLEGOS Desde 1970, The Gallegos Corporation se ha destacado en la construccin especializada en piedra y mamposter...

Monster

Armed Security Guard-OH Job at Monster

 ...is currently seeking a qualified Armed Security Guard for the Centers for Disease Control...  ...identification to authorized CDC-NIOSH employees, contractors, service personnel, and visitors....  ...United States. Have not had a previous private investigator or security guard license... 

Kelsey Deluca - State Farm Agency Intern

Account Representative - State Farm Agent Team Member Job at Kelsey Deluca - State Farm Agency Intern

 ...outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to...  ...questions, working for a State Farm independent contractor agent may be the career for you! State...  ...effectively relate to a customer. Flexible work from home options available....